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office-cleaning in Kenya

10 Useful Office Cleaning Tips

A clean and tidy workplace is essential to any business, no matter what types of industry you are in you need an organised work environment so you and your employees can work in harmony. Offices alike need even greater attention because that is where most of the time you meet clients and prospects.

The state of a workplace in this case can often reflect how organised a business is, not to mention that a tidy office is proved to boost productivity. Who doesn’t like to walk in a workplace that is sparkling clean and tidy ready to start the daily activities, the only animal that likes to work in the dirt is a pig.

With that mind set we compiled a list of 10 office cleaning tips to help you maintain that your office is clean at all times.

1. Establish Priorities

First and foremost it is important to set priorities within the office. If your office produces a lot of paper work, assign someone to be in charge of the filling and organising all the paper work. But you should really try to minimise the amount of paper work produced within the office.

An idea is to keep everything in digitalised files and print them whenever you need them. More to that on tip nº5. If you already keep most of your files digitalised a good idea is to assign your computer savvy employee to organise them within a network so it is easy to access and ask him/her to make backups periodically.

2. Delete the Junk

It may take some time to go through those precious papers but, as you do, it will be easier for you to see how much is duplicated, unnecessary, out-of-date, and just plain rubbish. Throw out the stuff you no longer need. If there’s personal information, financial or other, on some of those sheets you are discarding, be sure to shred them! If you don’t have a shredder, invest in one.

3. Set Aside Time

It’s a good idea to set aside a specific time each day/week/month to handle the housekeeping and tidying that every office needs. Friday afternoons or Monday mornings is the best time to do the housekeeping, no need to explain why, right? Who likes to work on Monday morning and Friday afternoon? I have to be honest I don’t, hope the boss won’t read this.

4. Avoid poor indoor air quality

It is not uncommon for the air inside a home or office to be more toxic than the air outside. This is because of the presence of toxic materials and substances and the fact that homes and buildings are better insulated than ever before (which is a good thing from an energy standpoint). Keeping windows open as often as possible allows fresh air in and keep toxins flowing out. This is especially important when cleaning your home.

5. Go Digital

We are living in a digital era so why keep printing all documents and filling them into cabinets that take enormous amount of space in your office. Keep all your files digitalised and print them whenever you need them. This also applies to other types of files like video and music, no need to have piles of DVDs and CDs stored around the office keep all them in hard disk that can accessed by anyone in the office. If you don’t have it yet, get your IT guy to create a network to link all computers in your office.

6. Pay Great Attention to Computers and Telephone Sets

Have you ever taken anytime to consider how many germs there are lurking in your keyboard or on your telephone dashboard?? If you did, I think you’d find yourself not wanting to touch either again, not to mention that your computers could fry up if you don’t keep them clean. This is because when dust clogs the vents behind your computer, your CPU heats up—and heat is the biggest cause of component failure in computers.

But, don’t just go and get your nearest polish or cleaning products!! You need to be careful what use on your electrical equipment because it can be damaged with the wrong products. If in doubt ask for professional cleaning help.

7. Clean your indoor air naturally

Skip the store-bought air fresheners and instead try boiling cinnamon, cloves, or any other herbs you have a fondness for. Fresh chocolate chip cookies also have been known to create a friendly aroma. Also, plants may not make your house smell different but are good for filtering interior air–pretty much any broad green leaf plant will do. Peace Lilies are a favourite choice.

8. Incite Employees to keep their work area organised

Incite all workers to keep their desks clean and well organised at all times, put files away at the end of the day, a well organised work place is a productive workplace. It also gives a good impression to clients or perspective clients.

9. Give common areas a deep clean periodically

Ensure the offices and common areas have a Deep Clean at least once a year. This leads us to our final tip

10. Hire a Professional Office Cleaning Company

To ensure your office is sparkling clean and tidy at all times it is best to leave it to the professionals. Just like you know how to best perform in your job, professional office cleaners have greater knowledge in cleaning; therefore they can deliver a much better job.

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